Overview:
The overall purpose of the job is to assist in the management of personnel safety; manage the day to day operations of the warehouses and yards; plan, organize and utilize resources under your control; ensure that all shipping instructions are fulfilled as per the clients instructions; perform all logistical and administrative activities essential to sustaining revenue and client satisfaction; control expenses vs. budget; to assist management in identifying growth opportunities; ensure compliance with all statutory requirements; handle all Industrial Relations (IR) and Human Relations (HR) related matters including trade unions; establish and maintain relationships with key clients and suppliers; promote excellent customer service, just in time (JIT) and zero defects principles; negotiate rates and services with suppliers where applicable; demonstrate leadership skills; to safeguard and accept responsibility of client and company property; the full management and control of cargo whilst adhering to all applicable policies, procedures and requirements both company and legislative; to manage and instil company policies and values with subordinates.
Key Job Functions:
Follow and uphold Safety, Health, Environment and Quality (SHEQ) policies
- Assist with the safety of all colleagues, clients, suppliers or any other party in your work area.
- Ensure that you know and adhere to all SHEQ policies and requirements.
- Ensure that all colleagues, clients, suppliers or any other party in your work area adheres to all SHEQ policies and requirements.
- Address any breach of SHEQ policy or requirement, or incident.
- Report any recommendations for improving SHEQ policies.
Follow and uphold all Company policies and procedures
- Ensure that you know and adhere to all Company policies and procedures.
- Ensure that all colleagues in your work area adhere to all Company policies and procedures.
- Address any breach of Company policy or procedure.
- Assist in conveying new policies and procedures to subordinates.
- Make recommendations for the improvement of policy and procedures.
Ensure safekeeping of client cargo
- Ensure that all client cargo is stored in a secure environment and that no pilferage or damage occurs.
- Take immediate steps to report any incident of pilferage or damage.
Manage staff
- Ensure that staff meet client, operational and administrational requirements and deadlines as per their Job Descriptions and Standard Operation Procedures.
- Implement new policies and procedures required by senior management.
- Manage distribution of work when warehouse managers or team leaders are on leave.
- Communicate with the team on the work expectations and the required job standards
- Address all HR and IR issues.
- Deal with poor work performance decisively
- Demonstrate leadership skills
- Ensure that or arrange for the correct compliment of staff to carry out the planned work for the day.
- Monitor or assist with in-service training of new incumbents.
- Ensure the implementation of Performance Ownership.
Full management and control of cargo
- Ensure that the arrival notification is received from customer service.
- Ensure that cargo is received as per client specifications.
- Ensure correct documentation is produced on receipt of cargo.
- Ensure that the physical receipt ties up with the documentation.
- Ensure all receiving discrepancies and special service requests are recorded and reported accordingly.
- Ensure that a goods receipt note is generated once cargo has been received.
- Ensure that cargo is stacked as per client specifications.
- Ensure stack cards are placed on the cargo once received and stacked in the warehouse.
- Prevent warehouse and cargo damage.
- Ensure that all warehouse special service requests are recorded and reported accordingly.
- Ensure that the dispatch notification is received from customer service.
- Ensure that cargo is dispatched as per client specifications.
- Ensure that shipment deadlines are met.
- Ensure that correct documentation is produced on the dispatch of cargo.
- Ensure that physical dispatched cargo ties up with documentation.
- Ensure that all dispatching discrepancies and special service requests are resolved or recorded and reported accordingly.
- Ensure that a relevant goods dispatch note is generated on dispatch of cargo
Communicate and enforce SHEQ
- Observe, communicate to all staff and enforce all company and legislated safety standards at all times.
- Observe, communicate to all staff and enforce all company housekeeping standards at all times.
- Observe, communicate to all staff and enforce all company and legislated environmental standards at all times.
- Ensure that monthly SHEQ inspection reports are completed and sent to the SHEQ manager.
- Ensure that all personal protection equipment (PPE) requirements are followed by all parties on site at all times.
Control costs
- Develop budgets along with the Finance and Managing Director for the Branch.
- Ensure that all costs are proportionately in line with revenue as per the budgeted cost percentages.
- Ensure that staff compliment does not exceed the task allowance.
- Ensure that all machinery is correctly operated so as to eliminate injuries and abuse breakdowns.
- Ensure that all machinery is maintained within the required intervals.
- Minimise operating costs, which is not in contradiction with operational objectives.
Observe and enforce customs regulations
- Ensure that all cargo is stored in the correct warehouses with the correct customs numbers.
- Ensure that the physical stock, stock records and bond register agree at all times.
- Ensure that all bonded cargo is properly marked with the Customs Requirement details.
- Ensure that stack cards are updated with any cargo movement.
- Ensure that no bonded cargo is dispatched without a customs release.
Other
- Promote excellent customer service.
- Perform all logistical and administrative activities essential to sustaining revenue and client satisfaction.
- Assist management in identifying growth opportunities.
- Establish and maintain relationships with clients and suppliers.
- Promote Just in Time and Zero Defect principles.
- Negotiate rates and services with suppliers where applicable.
- Perform any other reasonable tasks that may be assigned to you at the discretion of management.
Requirements
Education
- Bachelors Degree / Diploma in Logistics or Supply Chain Management
Experience
- 3+ years in handling Specialised products: Metals, Minerals, Agri,
- Tobacco and General Cargo,
- Minimum 2 years of Administrative Experience
- 2+ years of Management Experience in Logistics
Skills
- High level of computer literacy – MS Office
- Stock Management Software / Invoicing Software
- Customs Documentation
- Company record-keeping and documentation requirements
- Industrial Relations and Human Resources Management
Join Steinweg to ensure our services exceed client expectations. Apply now to become part of our dynamic team!
Interested?
Please send your CV to recruitment@za.steinweg.com