Overview:
The role is responsible for executing the end-to-end accounts payable process, ensuring supplier invoices are accurately received, processed, and paid within agreed terms. The role ensures compliance with documented SOPs, internal controls, and company policies. Key duties include managing payment schedules, resolving invoice discrepancies, and maintaining accurate reconciliations. The Accountant – Payables also monitors risks, inefficiencies, and deviations, escalating issues as needed. Additionally, the role supports vendor relationships and provides timely reporting to management.
Key Job Functions:
Suppliers’ Document Management
- Receive and review vendor invoices to ensure that all the information appearing on them is accurate and complete (E.g., VAT, amount).
- Scanning, coding and posting of invoices into the BC system and following up with the approving authority for timely data entry of invoices into the SAP.
- Ensure correct vendor master data is maintained E.g. Ensure correct payment terms are updated in the SAP, no duplicate vendor codes, etc.
- Ensuring proper filing of payables accounting documents and other company documents.
Management of Suppliers Accounts
- Coordinate with user departments in attendance of supplier meetings to ensure that all supplier-related queries are completely resolved within the agreed period and disputes are addressed immediately.
- Monitor the ageing of vendor invoices and prepare creditors reconciliation for timely posting of payments into the BOL as per the agreed payment terms.
- Coordinate with the Operations and Senior Accountant to ensure timely settlement of intercompany payables as per IC rules, proper account reconciliation and timely dispute resolution.
- Generate and send reconciliation statements to the creditors/vendors/suppliers, and follow up on the unallocated receipts.
- Overhead expenses focused on Utility accounts, Insurances/Licences, Travel & accommodation and transporter invoices.
Management of Suppliers Payment
- Production of a weekly supplier’s payment forecast/plan as per the creditors/ vendor reconciliation statement.
- Prepare final run for payments after extracting invoices for extended terms / unauthorised orders and confirming final payment value with Management.
Petty cash accounts and Bank Reconciliations
- In charge of posting petty cash to the correct GL accounts and ensuring GL balances are reconciled and matched with physical cash count at the end of the day every day.
- Cash payments to vendors should be kept to a minimum and only authorised by the Assistant Finance Manager or Finance Manager
- In charge of posting petty cash to the correct GL accounts and ensuring GL balances are reconciled and matched with physical cash count at the end of the day every day.
- Cash payments to vendors should be kept to a minimum and only authorised by the Assistant Finance Manager or Finance Manager
Tax and other Statutory payments
- Review of iTax auto-populated returns against processed invoices to ensure VAT compliance.
- General assistance with filling of VAT process, including addressing VAT input queries as raised by tax consultants.
- Preparation of WHT schedules and payments, ensuring WHT payments are made within stipulated timelines and Certificates are shared.
Others
- Ensure to follow all the established departmental SOPs, internal controls and limits of authority.
- Be a team player and contribute to the overall performance of the Finance department.
Education
- Diploma/Degree in Accounting, Finance, Business Administration, or related field,
- CPA/ACCA or equivalent professional qualification
Experience
- Minimum 3 years’ experience in a busy accounting environment
- Proficiency in ERP/accounting systems, preferably SAP Business One and MS Office applications
- Experience in the logistics industry or a multinational environment will be an added advantage
Skills
- Strong analytical Skills
- Reconciliation skills
- Communication
- Attention to Detail
- Time Management
- Interpersonal Relationships & Stakeholders Management Skills
Join Steinweg to ensure our services exceed client expectations. Apply now to become part of our dynamic team!
Interested?
Please send your CV to kenya.hr@za.steinweg.com